A waitlist that fills cancellations for you
When a client cancels, the longest-waiting person on your list gets a text and an email with a claim window. If they pass, the next person is up. No calls, no paper list.
Booking software
Booking software for wellness clinics
Physiotherapy, chiropractic, massage therapy and counselling run on courses of treatment rather than one-off visits. A client books a block of weekly sessions, and the admin is the same conversation repeated every week. BookingHub books the whole series at once and keeps the paperwork attached to it.
See it in action
Your clinic
on BookingHub.
These are the real screens you get on day one. Scroll through a normal day on a laptop, a tablet and a phone, with bookings coming in from every kind of business.
01Calendar
A calendar you can read at a glance.
Every booking takes the colour of its service, so a full week makes sense in one look. Bookings at the same time sit side by side, never on top of each other.
- Day, week, month, or one column per team member
- Busy time from Google, Apple or Outlook closes slots on its own
- Add a booking, a walk-in or a break in two taps
02Dashboard
Your whole day before your first coffee.
The moment you sign in: what is coming up, what is waiting for your approval and who is new. Approve or decline a request in one tap, right from your phone.
- Mark a booking completed, no-show or cancelled in one tap
- Requests come with their intake answers already checked
- Today, this week, next week or this month
03Waitlist
Cancellations fill themselves.
When someone cancels, the longest-waiting client gets a text and an email with a window to claim the spot. If they pass, the next person is up. You do nothing.
- A fair queue, first come, first served
- You choose how long each claim window lasts
- No phone calls, no list on paper
04Messages
Talk to clients without giving out your number.
Clients write from their booking and you answer from the dashboard or your phone. Every thread stays on the client's record, so anyone on the team can pick it up.
- New requests land in their own tab
- Email alerts, quiet at night
- Reply from any device
05Packs and memberships
Sell packs and memberships from your page.
Class packs, prepaid visits and monthly memberships, paid online through Stripe. Credits come off at every visit and memberships renew on their own.
- Deposits or full payment at booking
- Credits tracked on every visit
- Payouts straight to your bank account
06Analytics
Numbers that show what is working.
Bookings over time, your top services, cancellations and new clients, for the week, the month or the year.
- Every number compared with the period before
- Bookings broken down by status
- Your top services, ranked
The client side
And this is what your clients see.
This demo business's public booking page, on a laptop and on a phone. Your colours, your services, your team, your open times.
- One tap to sign in with Google, then a time, then confirmed. Under 90 seconds.
- Confirmation by email and text the moment it is booked.
- Reminders before every visit, a cancellation link, and a place on the waitlist when a time is full.
- Works on any phone. Your page is the app, nothing to install.
Booking software
What it fixes
A course of treatment, booked once
Set a recurring appointment weekly, every two weeks or monthly with an end date, and every occurrence lands on the calendar. Cancelling the series cancels only the sessions still to come, so the history stays intact.
The intake questions you actually ask
Build your own form: history, symptoms, consent, whatever the practice needs. It reaches the client during booking and reaches you as clean questions and answers, kept with the appointment rather than in a separate inbox.
Each practitioner runs their own week
Practitioners set their own availability, block off dates, and sync their Google, Apple or Outlook calendar so outside commitments never show as bookable. Clients see one clinic, and the clinic keeps individual schedules underneath.
Client notes stay private to the clinic, records are held in a Canadian region, and everything a client sees is available in both English and French.
Everything built in
Every tool your front desk needs, already included.
No add-ons to bolt on and no second subscription. Each of these ships with every BookingHub account, for every industry.
Your own booking page, live in an afternoon
One link for your Instagram bio, your Google listing or a text message. Clients sign in with Google in one tap, pick a time and confirm.
One calendar, synced with yours
Team view or time view, colour-coded by service. Busy time from Google, Apple or Outlook Calendar closes your availability on its own, and your bookings show up in the calendar on your phone.
Reminders by email and text
Confirmations, a reminder the day before, cancellation links. All automatic, in English or French, with wording you can edit.
Get paid: deposits, packs and memberships
Take a deposit or full payment at booking through Stripe. Sell class packs and auto-renewing memberships from your page, and let credits track themselves.
Appointments, classes, tables and events. One platform.
Every account, every plan during early access, no add-ons.
Appointments
Classes and sessions
Table reservations
Events and venues
More
And everything else, included
- Intake forms with required answers
- Client records with notes and history
- Team logins and roles
- Messages without sharing your number
- Analytics: bookings, top services, new clients
- Book-in counter screen for walk-ins
- Trusted clients who skip approval
- Photo and video gallery on your page
- Rating and review links
- Discount codes with limits and expiry
- Points and rewards program
- Custom email and text templates
- Virtual meetings with a Google Meet link
- Recurring appointments
- Daily capacity requests
- Multi-service bookings in one visit
- Party size on any booking
- Cancellation cutoff rules
- Daily booking limits per team member
- Command palette and saved views
- Bulk approve, decline and export
- In-app notifications and a live bell
- Dashboard and public page colour themes
- Client portal with history and messages
- English and French on every page
- Data hosted in Canada
- Calendar event details toggle
- CSV import with a 48-hour undo
- Email and text delivery logs
- More
Start taking bookings this week
Create your account, add your services and hours, and share your booking link. Free during early access.