A waitlist that fills cancellations for you
When a client cancels, the longest-waiting person on your list gets a text and an email with a claim window. If they pass, the next person is up. No calls, no paper list.
Booking software
Booking software for tattoo studios
Nobody books a five-hour back piece the way they book a haircut. A tattoo starts with a request about placement, size and style, moves to a consultation, and only then becomes a long session with a deposit on it. Most of that happens in direct messages that get buried. BookingHub gives each step its own place: the request, the details, the deposit and the session.
See it in action
Your clinic
on BookingHub.
These are the real screens you get on day one. Scroll through a normal day on a laptop, a tablet and a phone, with bookings coming in from every kind of business.
01Calendar
A calendar you can read at a glance.
Every booking takes the colour of its service, so a full week makes sense in one look. Bookings at the same time sit side by side, never on top of each other.
- Day, week, month, or one column per team member
- Busy time from Google, Apple or Outlook closes slots on its own
- Add a booking, a walk-in or a break in two taps
02Dashboard
Your whole day before your first coffee.
The moment you sign in: what is coming up, what is waiting for your approval and who is new. Approve or decline a request in one tap, right from your phone.
- Mark a booking completed, no-show or cancelled in one tap
- Requests come with their intake answers already checked
- Today, this week, next week or this month
03Waitlist
Cancellations fill themselves.
When someone cancels, the longest-waiting client gets a text and an email with a window to claim the spot. If they pass, the next person is up. You do nothing.
- A fair queue, first come, first served
- You choose how long each claim window lasts
- No phone calls, no list on paper
04Messages
Talk to clients without giving out your number.
Clients write from their booking and you answer from the dashboard or your phone. Every thread stays on the client's record, so anyone on the team can pick it up.
- New requests land in their own tab
- Email alerts, quiet at night
- Reply from any device
05Packs and memberships
Sell packs and memberships from your page.
Class packs, prepaid visits and monthly memberships, paid online through Stripe. Credits come off at every visit and memberships renew on their own.
- Deposits or full payment at booking
- Credits tracked on every visit
- Payouts straight to your bank account
06Analytics
Numbers that show what is working.
Bookings over time, your top services, cancellations and new clients, for the week, the month or the year.
- Every number compared with the period before
- Bookings broken down by status
- Your top services, ranked
Booking software
What it fixes
Requests, not instant bookings
Set approval for every request. A client asks for a session, answers your form and waits for you to read it. You approve the pieces you want to do and decline the rest. For long work, let the client request a day and a window, morning or afternoon, and set the exact start time yourself.
Placement, size and the idea on the form
Build an intake form with what you need to quote: placement, approximate size, colour or black and grey, a description of the idea, links to reference images, first tattoo or not. Make the key questions required. Then keep the back and forth in secure messages inside BookingHub instead of scattered across apps.
A deposit on every session
Take a deposit by card when the client books, through your own Stripe account, so a five-hour session is not left to chance. Consultations and sessions are separate services, each with its own length and a price, a price range or contact for pricing. BookingHub keeps 1% of each online payment and Stripe charges its own fees.
Each artist has their own calendar, hours and services, so a client who wants a particular artist's linework books that artist, and a walk-in flash piece goes on the same calendar from the Book in screen.
Everything built in
Every tool your front desk needs, already included.
No add-ons to bolt on and no second subscription. Each of these ships with every BookingHub account, for every industry.
Your own booking page, live in an afternoon
One link for your Instagram bio, your Google listing or a text message. Clients sign in with Google in one tap, pick a time and confirm.
One calendar, synced with yours
Team view or time view, colour-coded by service. Busy time from Google, Apple or Outlook Calendar closes your availability on its own, and your bookings show up in the calendar on your phone.
Reminders by email and text
Confirmations, a reminder the day before, cancellation links. All automatic, with wording you can edit.
Get paid: deposits, packs and memberships
Take a deposit or full payment at booking through Stripe. Sell class packs and auto-renewing memberships from your page, and let credits track themselves.
Appointments, classes, tables and events. One platform.
Every account, every plan during early access, no add-ons.
Appointments
Classes and sessions
Table reservations
Events and venues
More
And everything else, included
- Intake forms with required answers
- Client records with notes and history
- Team logins and roles
- Messages without sharing your number
- Analytics: bookings, top services, new clients
- Book-in counter screen for walk-ins
- Trusted clients who skip approval
- Photo and video gallery on your page
- Rating and review links
- Discount codes with limits and expiry
- Points and rewards program
- Custom email and text templates
- Virtual meetings with a Google Meet link
- Recurring appointments
- Daily capacity requests
- Multi-service bookings in one visit
- Party size on any booking
- Cancellation cutoff rules
- Daily booking limits per team member
- Command palette and saved views
- Bulk approve, decline and export
- In-app notifications and a live bell
- Dashboard and public page colour themes
- Client portal with history and messages
- English and French on every page
- Audit log on personal data
- Calendar event details toggle
- CSV import with a 48-hour undo
- Email and text delivery logs
- More
Questions
What owners ask before they switch
Can I review every tattoo request before it is booked?
Yes. Set approval for every request and nothing is confirmed until you say so. Each request shows the client's form answers, so you can decide whether the piece is right for you. If you approve, the client gets a confirmation by email and text.
How do clients send me their idea and references?
Through your intake form. Ask for placement, size, colour or black and grey, and a long-answer description of the idea where the client can paste links to reference images. Attach the form to your consultation or session service. The conversation can continue in secure messages inside BookingHub.
Can I take a deposit when a client books?
Yes. Take a deposit or a full payment by card at booking. The money goes to your own Stripe account. BookingHub keeps 1% of each online payment and Stripe charges its own processing fees. Your cancellation cutoff tells clients how late they can still change the session from their account.
Can I do consultations by video?
Yes, if you connect Google Calendar. Mark the consultation as a virtual service, and a Google Meet link is created automatically when the client books. The event lands in both your calendar and the client's, so the link is there when it is time to talk.
What happens when a client cancels a long session?
The opening goes to your cancellation waitlist. The client who has waited longest is notified automatically and has 30 minutes to claim it, then the next person is offered it. Clients cannot cancel or reschedule from their account inside your cutoff, for example within 48 hours.
Start taking bookings this week
Create your account, add your services and hours, and share your booking link. Free during early access.